Martin Field Safety Plan

Printable Version

Verision 1.0

May 7, 2020

1. Document Purpose

This document outlines the roles, responsibilities, and planning/safety requirements and procedures that will cover routine field work for collecting ammonia and other relevant gas-phase tailpipe emissions for the Dr. Martin’s project “Ammonia Emission Assessment from Diesel and Gasoline Engines under Utah Specific Conditions”.

This project potential involves the following field and related laboratory data collection activities:

  1. Calibration and maintenance of the emissions monitoring equipment – most notably the Picarro G2013 Ammonia Analyzer, the ECM miniPEMS (Portable Emissions Monitoring System), the Applus 5-Gas analyzer and any relevant support equipment.
  2. Installation and recovery of the equipment on to the chosen test vehicles
    1. Control boxes and computers within the vehicle cab
    2. Sampling probes and manifolds with the vehicle’s tailpipe
  3. Data collection during driven on-road vehicle transects along the prescribed route
    1. This could also include data collection on simulated drive cycles at Weber State’s National Center for Automotive Science and Technology (NCAST). Note: aby safety protocols unique to NCAST will similarly have to be obeyed
  4. Calibration of the vehicle tailpipe exhaust flowrate as a function of vehicle RPM.

2. Roles and Responsibilities

2.1. Fieldwork Supervisor

Dr. Martin, as the project Principle Investigator, will serve as the Supervisor for all field work. He is to be made aware of all project related field trips and all sub-individuals (described below) are responsible for communicating plans to the Field Supervisor for the duration of the field trip, including when they depart for the field and when they return. This person is responsible for ensuring that field crews return safely from the field.

2.2. Fieldwork Lead

Prior to all field outings, a Field Lead is designated, unless otherwise noted it will be the assigned graduate student in charge of the sampling experiment. The designated Field Lead is responsible for evaluating ambient conditions, automobile readiness, and other necessary activities to ensure experimental plans are appropriate and safe for the task being performed. For the duration of each field outing the designated Field Lead is responsible for:

  • Ensuring that the crew has a charged cellular phone with them for emergency communications.
  • Ensuring personnel are properly trained for the work being performed and that a current, signed Field Safety Agreement is on file with the business office.
  • Ensuring work has been properly evaluated and ambient driving conditions are acceptable.
  • Ensuring personnel are using the appropriate personal protective equipment (PPE) as appropriate.
  • Ensuring personnel are following safe driving and work practices as outlined in this document and any other safety materials, trainings, or presentations used by project leaders.
  • ENSURING THE CANCELLATION OF THE TRIP if any of the above requirements are not met. If the team is not ready, the trip will not proceed. Regroup and re-attempt when these conditions have been met.

Outside of the actual field activities, the Field Lead is responsible for periodic inspection of Safety Equipment, upgrading and replacing as necessary or notifying the Fieldwork Supervisor of the deficiency.

2.3. Additional Personnel

As need other personnel, potential including external drivers, technicians, or other students may be included in the project and each are responsible for the following:

  • Understanding, based in part on this written plan and associated training, but also based on their observations in the field, the hazards encountered on field trips.
  • Following safe work practices required while performing work activities.
  • Using the PPE specified for the task being performed.
  • Communicating to the Field Lead any issues with equipment, personal safety, or general concerns.

3. Planning

3.1. Safety Training Requirements

The Fieldwork Supervisor and/or Fieldwork Lead will initially review this document and the procedures herein with all other individuals who may participate in the fieldwork as part of this project. Such a review is a prerequisite to beginning work for any additional participants. A similar review will also be undertaken at least annually for those associated with field work. Upon completion of initial field safety training or periodic re-training, personnel will sign a Field Safety Agreement, which will be kept on file in the UWRL Business Office.

Additionally, all participating field personnel will have archived State, University, or UWRL safety training, as required for the performed tasks.  These additional trainings my included such programs as the state vehicle driving certification, general USU lab safety training certification, and the UWRL EQL safety training requirements.

3.2. Safety Equipment

The UWRL and the Fieldwork Supervisor will provide required PPE for employees performing field work as required depending on activity/location, including masks, protective gloves and appropriate tools and supplies. Where needs for equipment or tools are identified, these should be discussed with the Fieldwork Supervisor who will ensure that needs are met.

3.3. General Personal Care and Dress Requirements

Even though much of the field time on this project may consist of driving in an enclosed vehicle cab, field personnel are responsible for wearing appropriate clothing while working in the outdoor environment. This could include adequate protection from the sun in the summer, wind and rain during any season, and from cold temperatures and snow in the winter (see potential hazards below). It is further recommend that the Fieldwork Lead should wear long pants and enclosed shoes, regardless of the season, to protect against abrasion injuries while outfitting and recovery of instrumentation from the vehicles. Personnel should also present themselves professionally as representatives of the Utah Water Research Laboratory and Utah State University.

4.0. Potential Hazards

Fieldwork for the Vehicle Mobile Emissions study project will occur on residential connector, and high speed roadways with the city of Logan, UT.  Additionally, experiments may be performed at the NCAST dynamometer in Ogden, UT. As such, there are several potential hazards to be aware of:

  • Traffic: You should maintain your current driver safety training when going in the field in UWRL vehicles and you should obey all traffic laws to minimize risk. Any traffic infraction obtained by the vehicle driver is that individual’s responsibility.
  • Inclement weather: Inclement weather can include rain, snow, wind, and lightning. When conditions unsafely impact the road surface, the field experiments must not be conducted.
  • Dogs and other animals: Unsecured dogs or other animals are common throughout the Cache Valley area and may pose a risk while driving. If an animal is noticed near the roadway, slow down and proceed with caution.
  • Non-project passengers: Although more fully explained within the state driving certification under no circumstances are you allowed to give a ride to a friend, family member or stranger. The only exception may be an approved visitor or colleague, but these must be approved beforehand by the Fieldwork Supervisor.

5. General Field Safety Procedures

For all fieldwork trips, regardless of type, the following should be completed:

  • Identify the Fieldwork Supervisor – as mentioned, or unless otherwise specified, this will be Dr. Martin.
  • Notify the Fieldwork Supervisor via text message, in person, or via phone with a basic trip itinerary if different from the standard project transect and an estimated return time immediately prior to departing from the UWRL for driving experiments.
  • Ensure that all appropriate gear, PPE, and tools have been assembled and are utilized during the field work, as appropriate.
  • Ensure that you have on your person your USU Identification card and your driver’s license if you will be operating a vehicle.
  • If an incident should occur during a driving transect, after any required emergency personnel have been notified, the Fieldwork Supervisor shall be notified.
  • Immediately upon completion of all field work, the Fieldwork Supervisor will be notified of the Field Team’s safe return to the UWRL via text message, in person, or phone.

5.3. Buddy System

As a general rule, the automobile emission experiments should always be conducted with at least two personnel:  a designated driver and the instrument control person. Only under very specific circumstances, which must be approved in advance by the Project Fieldwork Supervisor, should any fieldwork be done by a single person.